Privacy Policy and Disclaimer for the Wine Advice Chatbot

1. Person responsible

Responsible for data processing in connection with the wine advice chatbot is:

Historical grape varieties – Wine & Sparkling Wine Manufactory GmbH
Vine nursery (K39)
67599 Gundheim
Phone: +49-6244-803
Fax: +49-6244-5490
Email: info@historical-rebstellen.de

Commercial Register: HRB 52153, District Court of Mainz
VAT identification number: DE 363 719 631

2. Classification of the chatbot according to the EU AI Act

Our wine advice chatbot is classified as a limited-risk AI system under the EU AI Act. This classification requires specific transparency measures to inform users about their interaction with an AI system.

3. Collection and processing of personal data

When using our wine advice chatbot, the following personal data is collected and processed:

• IP address : To ensure the functionality and security of the chatbot, your IP address is recorded and stored. This measure serves the technical provision of the service and to prevent misuse.
• Chat history : Interactions with the chatbot are logged and used for training purposes to continuously improve the quality and accuracy of the service. Personal data is treated in accordance with applicable data protection laws.

4. Purpose of data processing

The data collected is used for the following purposes:

• Providing and improving the chatbot service
• Ensuring system security and stability
• Analysis and optimization of our offer

5. Legal basis for data processing

Your data is processed on the basis of Art. 6 (1) (f) GDPR. Our legitimate interest lies in providing a functional and user-friendly chatbot service.

6. Data hosting and security

• Hosting : Your data is stored in data centers within the European Union and Switzerland that comply with the requirements of the General Data Protection Regulation (GDPR). Switzerland is recognized by the EU as providing an adequate level of data protection.
• Security : We use appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

7. Transfer of data to third parties

Your data will not be passed on to third parties unless this is necessary to fulfill legal obligations or you have expressly consented.

8. Storage period

The stored data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected.

9. Your rights

You have the right:

• to request information about your personal data processed by us in accordance with Art. 15 GDPR;
• to request the immediate correction of any incorrect or incomplete personal data stored by us in accordance with Art. 16 GDPR;
• to request the deletion of your personal data stored by us in accordance with Art. 17 GDPR;
• to request the restriction of the processing of your personal data in accordance with Art. 18 GDPR;
• pursuant to Art. 20 GDPR, to receive your personal data in a structured, common and machine-readable format or to request that it be transmitted to another controller;
• to revoke your consent to us at any time in accordance with Art. 7 (3) GDPR;
• to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR.

10. Disclaimer

• Information Accuracy : The information provided by the chatbot is based on an AI model and is for general information purposes only. No guarantee is given as to the accuracy, completeness, or timeliness of the information provided.
• No professional advice : The chatbot content is not a substitute for professional advice from a wine expert. For specific questions or decisions, you should consult a professional.
• Prices and inventory levels : The chatbot may provide information about prices and inventory levels. Please note that this information is non-binding and subject to change at any time. No liability is assumed for the timeliness or accuracy of this information.

11. contact

If you have any questions or concerns about this privacy policy or the processing of your personal data, please contact us at info@historische-rebsorten.de.